Gym management software + gym CRM
Run sales, members, billing, sessions, and staff from one gym operating system.
SquareOS gives gym owners and front-desk teams one clean workspace for leads, trials, POS, subscriptions, PT sessions, group classes, attendance, retail, campaigns, reports, and integrations. Built for Indian gyms that want fewer spreadsheets and better control.
Free software for Fit Square Gym partners. Call +91 7349773576 or email partners@fitsquare.in.
New lead
216
Trial booked
94
Ready to pay
41
100+gym workspaces ready
1 appmulti-tenant platform
24/7provider-safe operations
IndiaGST and local payment flows
What SquareOS replaces
A full gym stack without five disconnected tools.
A gym does not only need a billing screen. It needs a connected operating flow: enquiries become prospects, prospects become trials, trials become members, members book sessions, payments reconcile, staff attendance is visible, and owners can see what is happening across every branch.
People and gym CRM
One profile for every prospect, trial user, member, ex-member, at-risk client, payer, and duplicate-safe contact.
- Prospect capture
- Opportunity board
- Tasks and follow-ups
- Full member timeline
POS, plans, payments
Sell memberships, session packs, add-ons, retail items, coupons, GST invoices, Razorpay links, terminal payments, and offline collections.
- Cart checkout
- EMI and recurring billing
- GST invoice PDFs
- Transactions and refunds
Sessions and classes
Schedule 1:1 PT or nutrition sessions, group classes, waitlists, trainer availability, rooms, eligibility, and session-pack deductions.
- 1:1 sessions
- Group classes
- No-show and cancellation rules
- Trainer conflict checks
Staff roster and attendance
Configure staff working days, mark check-in, check-out, leave, off-days, late arrivals, missing checkout, and attendance reports.
- Roster rules
- Daily attendance
- Leave ranges
- Exception reporting
Marketing and automation
Run WhatsApp, SMS, email, Facebook lead intake, campaigns, templates, automations, opt-outs, dead-letter review, and provider health.
- Campaign segments
- Renewal journeys
- Trial follow-ups
- Provider readiness
Reports, retail, admin
Track dashboards, finance, retail inventory, audit logs, permissions, integrations, locations, taxes, waivers, forms, and imports.
- Owner reports
- Inventory movement
- Audit trail
- Multi-location controls
Real workspaces
The screens your team uses every day.
SquareOS is built around the actual pages a gym staff member needs: People, POS, Schedule, Communications, Reports, Retail, and Admin Settings.
People CRM
Serve prospects and members from one registry instead of scattered spreadsheets.
POS and subscriptions
Cart-based selling, plan setup, invoices, dues, freezes, transfers, and upgrades.
Schedule
Run PT sessions, classes, rooms, trainers, capacity, waitlists, and attendance.
Communications
Send and track WhatsApp, SMS, email, campaigns, automations, and lead intake.
Gym operating flow
From enquiry to renewal, the record stays connected.
- CaptureMeta lead, walk-in, phone enquiry, website enquiry, or staff-created prospect.
- ConvertOpportunity stage, follow-up task, trial booking, pricing conversation, and offer.
- SellCart checkout with plans, session packs, add-ons, retail, coupons, tax, invoice, and payment.
- ServeCheck-ins, 1:1 sessions, classes, staff roster, waivers, support notes, and member forms.
- RetainRenewal campaigns, at-risk queues, freeze/transfer/upgrade flows, reports, and audit trail.
Pricing
Simple pricing for gyms, studios, and chains.
Start with the tier that matches your current operations. Annual pricing is lower. Partner Scale is free when you partner with Fit Square.
Essential
For single-location gyms starting clean operations
₹10,000/ month
₹80,000/ year
- People CRM and member profiles
- Prospects, trials, tasks, and follow-ups
- POS checkout for plans and add-ons
- Subscriptions, GST invoices, and offline payments
- 1:1 sessions and group classes
- Staff roster and basic reports
- Admin settings, locations, taxes, and permissions
Growth
For growing gyms that need stronger finance and operations
₹20,000/ month
₹1.6 lakh/ year
- Everything in Essential
- Razorpay orders, payment links, and terminal-ready flows
- Freeze, transfer, upgrade, refund, and dispute workflows
- Advanced reports and audit trail
- Retail inventory and SKU movement
- Waiver forms and profile forms
- Multi-location operating controls
Partner Scale
For chains, franchises, and Fit Square Gym partners
₹30,000/ month
₹2.4 lakh/ year
- Everything in Growth
- Marketing campaigns and automation journeys
- WhatsApp, SMS, email, and Facebook lead workflows
- Migration center and bulk imports
- Partner workspace setup and operating playbooks
- Priority rollout support
- Free software when you partner with Fit Square
Fit Square partner offer
Open or operate with Fit Square and SquareOS software is free.
Fit Square partners get the complete SquareOS operating platform for their gym workspace, including the Partner Scale tier. Use it for sales, members, billing, schedules, staff, marketing, reporting, and multi-location operations.
FAQ
Questions gym owners ask before switching.
Is SquareOS a gym CRM or full gym management software?
Both. SquareOS includes gym CRM for prospects, opportunities, trials, tasks, and member profiles, plus gym management software for POS, subscriptions, sessions, classes, staff attendance, reports, retail, integrations, and admin settings.
Can a gym use SquareOS on its own subdomain?
Yes. Each gym workspace can run on its own subdomain such as hydra.squareos.in. The platform is multi-tenant, so every gym sees only its own people, staff, locations, payments, reports, and settings.
Does SquareOS support Indian payments and GST invoices?
Yes. SquareOS supports GST tax groups, invoice numbering, invoice PDFs, Razorpay checkout, payment links, terminal/POS collection flows, cash, manual UPI/QR, bank transfer, refunds, and reconciliation-ready transaction records.
What makes the Fit Square partner offer different?
SquareOS is free for Fit Square Gym partners. If you operate or want to open a gym with Fit Square, call +91 7349773576 or email partners@fitsquare.in to discuss the partnership model.
Can SquareOS handle PT session packs and group classes?
Yes. Plans can create session-pack balances. Booking an eligible 1:1 session or group class can consume a session, while allowed cancellations can restore the balance according to the configured cutoff rules.
Does SquareOS include marketing automation?
Yes, in the Partner Scale tier. It includes campaigns, templates, communication provider health, WhatsApp, SMS, email, Facebook lead intake, automations, opt-outs, and failed-message review.